Minutes of Ashford Carbonell Village Hall Committee Meeting 22nd January 2014
Present: Ishbel Yellowley (Chair), Janie Jones, Carole Froggatt, David Froggatt, Hannah Hawkins, Jackie Brundrett, Linda Tilt, Matthew Brundrett, Liz Kelly, Sarah Cooke, Tracey Stone, Anne Hughes
The Chairman welcomed Anne Hughes to the meeting.
Apologies were received from Bronwen Coldwell, Shirley White, David Brundrett and Chris Hewetson
2. Acceptance of A.O.B.
Flicks in the Sticks (LK) At Item 11
Parking (IY) At Item 12
Choir Evening (JJ) At Item 11
Curry Night (CF) At Item 11
Cycle Talk (MB) At Item 11
3.Minutes of the Meetings held on 4th December 2013
The minutes of the 192nd meeting held on 4th December 2013 were agreed as correct and signed by the Chairman.
It was noted that the Annual Return had been submitted to the Charity Commission.
It was AGREED that the minutes should be published in the Parish Magazine and on the Ashford Carbonell website.
A letter had been received from the Yoga Club thanking the Committee for the use of the Hall.
The information flyer on the proposed refurbishment had been circulated to the village. The meeting continued the discussion on the external appearance of the Hall. If the village consensus was that a half-timbered appearance was preferable, the intention would be to apply for a minor amendment to approve an appearance similar to that of Richards Castle Village Hall. One quotation for the works had been received. A further two were awaited. It was AGREED that IY would complete the Veolia grant application with help from other committee members as required.
Mr Walker would be retiring in March. Any replacement would bring all materials at each visit and would not require any storage space or other facilities other than heat & light. It was AGREED that a weekly hire charge of £25 should be levied.
It was AGREED that a set of stackable storage boxes should be purchased. An archive cupboard for the Hall, similar to the WI archive, should be considered. The suggestion of using the store room for table tennis was not practicable.
The Committee thanked TS for the new kitchen signs.
The Hall’s solicitor had advised that registration with the Land Registry prior to transfer was not required. It was AGREED that a surveyor should be instructed to plot the exact boundaries of the field and propose a division line. There had not been any recent contact from the Zairs.
The Hall current account stood at £13,675 and it was AGREED that £3,000 should be transferred to the Building Fund (currently £27,392). It was noted that there was an outstanding Building Regulations Inspection fee of £936.42 relating to the construction of the service block..
A total of £795 in hire fees had been taken in January.
9.Fabric and Grounds
It was AGREED that a list of key-holders should be drawn up.
Bowling Green It was AGREED that the annual maintenance was required and would be funded by the Hall (largely out of Bowling Club fees).
Christmas Capers A good evening
New Year,s Eve A bit laboured: possible new formats discussed
Sea Shanty Band Excellent evening: £170 raised and shared with Church Roof
Sunday Lunch Very successful: £227 raised
22nd February: The Copyist (paintings) (JA)
26th February: Art & Architecture Talk (JJ/ST) Postponed until April
26th February: Scotland on a Bicycle (MB)
7th March: Curry Night (CF)
15th March: Stories for the Young (at heart) (MB/PS)
9th August: Village BarBQ
7th September: Car Boot Sale (JJ/TS)
18th October: Choir Evening (JJ) To be held at the school
Flicks in the Sticks
11th February: Red 2; 11th March: Le Weekend; 15th April: Philomena
12 Any Other Business
Car parking (IY) AGREED disabled parking signs
& residents to park on south side
13. Dates of Future Meetings
Next ordinary meetings Tuesday 4th March & 29th April with AGM on 13th May.